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Town Clerk
Contact TypeContact Information
Contact:
Town Clerk, Notary Public
Asst. Town Clerk, Notary Public
Address:
Essex Town Hall
30 Martin Street
Essex, MA 01929
Phone:
(978) 768-7111
Fax:
(978) 768-2505
Email:
pthorne@essexma.org
Hours:
M-Th 7:30am-3:30pm. Addl hours by appointment. Call ahead for vital records.
Connect:
https://www.instagram.com/essextownclerk/
https://www.facebook.com/EssexTownClerk/
https://twitter.com/EssexTownClerk
Essex Town Hall
 


Essex VOTES in 2018!
QUICK LINKS





2018 FALL TOWN MEETING AND ELECTION CALENDAR
DATE
Last Day to Publish Warrant for October 16, 2018 Fall Town Meeting
October 2, 2018
Last Day to Register to Vote for October 16, 2018 Fall Town Meeting
October 5, 2018 (8pm)
Fall Town Meeting – Essex Elementary School 7:30 PM
October 16, 2018
Last Day to Register to Vote for November 6, 2018 State and Local Election
October 17, 2018   (8pm)
Early Voting Begins for November 6th State and Local Election
October 22, 2018 (7:30am)
Early Voting Ends
November 2, 2018 (8 pm)
Last Day to apply for Absentee Ballot for State Election
November 5 (12 Noon)
State and Local Election (Dual Election – 2 Ballots) - 7AM to 8PM Fire Station
November 6, 2018


October 16, 2018: Special Town Meeting – @ Essex Elementary School 7:30 pm.
The deadline to register to vote in order to participate in this event is 10/5/2018.

The Manchester Essex Regional School District is hosting community meetings to discuss the warrant article about funding the construction of a new elementary school.  Please visit the District's website for background information and FQA's: https://www.mersd.org/domain/767.

November 6, 2018:  DUAL State & Special Town Election – @ Memorial Fire Station , 7am-8pm.
The deadline to register to vote in order to participate in this event is 10/17/2018.*

Early Voting for the State and Local Special Election will be available at Town Hall during regular business hours (Monday-Thursday 7:30 am - 3:30 pm)  from Oct. 22-Nov 2nd as well as expanded hours as follows:  Saturday, October 27 from 9:00 am to 1:00 pm and Friday November 2 from 9:00 am to 8:00 pm.
You do not need to submit an application - just come and vote!!

Absentee Voting for the State and Local Special Election is available to voters who will not be physically present in Town on Election Day, have a physical disability or a religious belief which prevents them from getting to the polls on November 6th. Absentee voting is available now in person at Town Hall during normal business hours or you can apply by mail for an absentee ballot to be mailed to you. To download an Absentee Ballot application and check other general voting questions, go to the link at the top of this page.

*Affidavits of Voter registration must be received in office, postmarked or submitted online on or before the above deadline dates. The Town Clerk's Office will be open on 10/5 from 9am-8pm and on 10/17 from 7:30am-8pm  to accept in person voter registration affidavits. If you are unsure of how you are registered please check via the above link. 

Why must we vote in person at Town Meeting? 
As the Special Town Meeting scheduled for October 16th  approaches, we’ve received a number of questions from residents about voting, in particular whether it is possible to vote by absentee ballot or by proxy. Under state law, neither is permitted.
Town meetings are governed by Chapter 39 of the Massachusetts General Laws. The statute requires that voters be present at the meeting to hear the debate and exercise their right to vote. Historically, in colonial times attendance at town meeting was mandatory, and those who were absent or arrived late could be fined. As a practical matter, absentee ballots at town meeting could not be effective as they are for elections. In an election, the candidates and any referendum questions are known well in advance of the date. At a town meeting, on the other hand, no one can predict with certainty what motions or amendments may be proposed on town meeting floor. It would be impossible to anticipate the questions to be decided in preparing an absentee ballot.
While we understand the frustration of residents whose travel plans or other circumstances may prevent their attending on October 16th, the Town has no choice but to follow the requirements of state law.

                                                                                                                                                                         
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INFORMATION REGARDING
RESIDENT PARKING ONLY AREAS

2018 Resident Parking Stickers are now available


Please be aware that the Resident Stickers are issued annually.
Visit the Town Clerk’s office, Monday through Thursday from 7:30am-3:30pm, by mail or online at essextransfer.cityhallsystems.com to procure your sticker.

Please bring your vehicle’s registration showing the vehicle is registered to an Essex address. If your registration does not have an Essex address you must bring an alternative proof of residency in addition to your vehicle’s registration.

Also, valid Transfer Station stickers can also be used to park in resident sticker only parking.

To avoid a parking violation please ensure you have a current sticker on your vehicle!
Any questions please call the Clerk’s office at 978-768-7111.

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DANG!! Didn't make it to Town Hall?? Pay online!!
Birth Certificate | Boat Excise Tax | Death Certificate | Motor Vehicle Excise | Marriage Certificate | Personal Property | Parking Ticket | Real Estate | Resident Stickers | Transfer Station | Water / Sewer

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Mission Statement:

The Town of Essex Clerk’s office, being a gateway into the community, has a goal to provide exceptional service to the public. The Town Clerk serves as guardian to vital records (births, marriages and deaths) occurring in the Town as well as valuable municipal records.

The Town Clerk is responsible for overseeing and maintaining accurate systems for the duties set forth in the Town Bylaws, Massachusetts General Laws and any other tasks assigned to this office that assist in continuing the smooth operation and furthering the beautification, safety and vitality of this community.

Other duties of this office include:

- Planning and posting Town Meetings, management, recording minutes and sending Bylaw changes to the Attorney Generals office for review and approval.
- All public meeting notices, postings and agendas of local boards and committees.
- Essex Shellfish Licenses (Clams, Sea Worms and Eels).
-Issuance and maintenance of records for Business Certificates (necessary for businesses operating in town under a d/b/a).
- Dog license registration.
-Maintenance of Voter Lists and Registrations.
-Planning and managing elections and certifying poll results.
-Maintenance of Census files.
-Administration and records of oaths of office to town officials.
- The Town Clerk also serves as that Parking Clerk and handles the processing and appeals of all violations.
- Processing and appeal of non-criminal dispositions (bylaw and other civil violations).

 We welcome you to contact our office or stop in for further information.



 
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